LIBRARY POLICY
FOR
KENDRIYA VIDYALAYAS
Library
Charter
Every Kendriya Vidyalaya will
have a library. The objectives of the library is to:
Ø Be the knowledge hub of the school and disseminate knowledge as widely as
possible.
Ø Facilitate creation of new knowledge.
Ø Facilitate optimal use of knowledge by all staff and students.
Ø Ensure easy access to the facilities available to all staff and
students.
Ø Encourage and foster reading habit among staff and students.
Ø Effectively participate in the teaching-learning programmes of the
school.
In order to achieve these
objectives the library will undertake to:-
Ø
Serve as the center of information for the
Vidyalaya and provide easy access to national and global knowledge to all staff
and students.
Ø
Offer an inviting and attractive physical space
with proper seating arrangements and other amenities.
Ø
Ensure that staff and students are treated with
courtesy and offered all assistance in their pursuit of knowledge.
Ø
Offer proactive services to all users.
Ø
Optimize its potential to provide access to
information and knowledge to all by proper display,
categorization/classification of resource materials.
Ø
Help all the users to develop the skills to make
optimum use of all the facilities.
Ø
Undertake activities to foster an interest in
books and increase involvement in the library.
Ø
Improve the collection and services on a
continuing basis in consultation with users/stakeholders.
Ø
Workout a progamme in consultation with teachers
for the effective use of all types of library materials.
Ø
To work effectively and efficiently by undertaking
every activity in a professional manner.
General
guidelines for the library
1.
The library must maintain a well-rounded core
collection including reference materials to satisfy the regular needs of the
staff and students. The core collection
would consist of several copies of textbooks, reference materials related to
each subject, costly essential books which would include encyclopedias, maps,
atlas, rare books on particular topics/subjects or exclusive editions of
general books.
2.
Besides the core collection other general(fiction
and nonfiction) books for regular issue should be available in the library.
3.
The core collection may be supplemented through
networks, e-resources etc to provide better qualitative and quantitative
services.
4.
Library collections are dynamic resources and
therefore, there should be constant review and renewal of material to ensure
that the collections are relevant to the users/stakeholders.
5.
Weeding out of books should be a regular feature
and should be carried out with the approval of the competent authority, at
least once in a year
6.
Categorizing/classifying and indexing of books
should be invariably done keeping in mind the objective of the library.
7.
The library should follow open access system.
Size of
library collection.
1.
The core collection of the library should take
into account the size of the Vidyalaya and subjects offered besides covering
project based activities, career
guidance, counseling etc.
2.
Books should be available in both English and
Hindi.
3.
Besides the core collection, other general books
put together should be at the rate of 5 books per student subject to a minimum
of 1500 books for newly opened schools. This collection should be well thought
out. Low cost and age relevant editions of classics and fictions should be
preferred for the general section of the school library.
4.
Book purchase should be a continuous process and
some percentage of the total Vidyalaya budget should be earmarked for
collection development on a recurring basis. Out of this budget, 50% should
compulsorily be earmarked for elementary classes (i.e. up to class VIII)
5.
To encourage more teacher participation in the
library, a teacher may be allowed to purchase books (which are not available in
the library) up to Rs.500 per year. The
cost of the book/books should be reimbursed to the teacher after the books are
deposited in the library along with the bill.
However, this kind of purchase would be limited to only a certain amount
that would be decided by the Library Committee. It must be verified that these
are not sample copies provided by publishers.
6.
During annual stock taking, weeding out of
collection should also be carried out.
7.
For newly opened Vidyalayas a one-time budget
would be provided for setting up the basic collection.
8.
Besides books, libraries should subscribe to
useful magazines, periodicals and journals.
Services
to be provided by the library.
1.
Issue of books for home use – Each student would
be issued two books at a time for a period of one week. Staff members, including Principal, would be
issued maximum five books at a time for a maximum period of one fortnight. Failure to return books on time would
compulsorily lead to penalty of Re.1 per day for all (students & staff).
2.
A recall system for overdue books should be
introduced. This could be achieved by sending an overdue note to the concerned
student through the Class Teacher. In case of staff the note can be sent
through the school office.
3.
Reissue of books by a user may be allowed maximum
twice more after first issue.
4.
Newly purchased books should not be issued to any
user for at least one month but should be displayed separately as new arrivals.
5.
Issue of subject reference books – Only subject
reference books from reference section would be issued for home use on those
days when the successive day is a holiday.
The book will have to be returned on the next working day. Dictionaries,
Encyclopedias etc would not be issued.
6.
One set of textbooks may be issued to teachers for
the subject being taught by them for the whole session.
7.
In case a user loses a book he/she would have to
either replace the book or deposit three times the price of the book in the
library.
8.
Each user would be provided with library cards for
issue of books.
9.
Magazines and periodicals may also be issued for a
week only. However, it must be ensured that at least two previous issues are
available in the library. A separate register should be maintained for this
purpose.
10.
Reading facilities in the Library - There should be comfortable seating
arrangement with proper lighting in the library. The library would be open on all working days
and the entire duration of school hours.
11.
Each section will have two library periods per
week. Classes VI to XII will go to the library during this period. For primary
classes the teacher supervising the library period will give books from class
library to the students. One teacher, who would help in maintaining discipline
in the library as well as assist the librarian, will accompany the students of
class VI & above to the library. However, the arrangement for library class
may differ from school to school depending on the number of sections per class.
In very large schools one period of class library can be introduced. Notwithstanding this the number of library
periods would be two per section out of which one period will be in the
library. The class library period can be utilized for other library related
activity also for which the class teacher would be incharge.
12.
The librarian should also identify two students in
each section who would assist in library activities.
13.
Librarian should facilitate in the use of the
library by acting as intermediary between the users and the collection.
14.
Computer and Internet access - The library should
have a computer, which would be used for storing information of the collection,
record of books issued, digitalized books and provide internet access.
Organization
of the Library
1.
A proper system of cataloging and classification
of the collection should be done to provide easy access and also to keep
account of the books. Dewey Decimal Classification (DDC) system should be used
for this purpose.
2.
Computerization of the library should be carried
out.
3.
Books should be arranged in lockable shelves but
open access system should be followed.
4.
The library should subscribe at least 10
periodicals/journals/magazines. These
should be attractively displayed on magazine racks. Newspapers should be displayed on stands. Old
periodical/magazines/newspapers should be arranged date wise and preserved for
at least 6 months.
5.
The display boards in the library should show the
jacket covers of latest books, interesting information on various topics,
besides writings of students and teachers.
6.
The library should also carry out a number of
activities like:-
i.
Display
of latest books, magazines & periodicals.
ii.
Book
reviews
iii.
Organization
of book fairs (at school or cluster
level by involving other nearby schools).
iv.
Career
guidance and counseling corner.
v.
Themes
for the week and display of related material.
vi.
Compilation
of material from newspapers/magazines etc for various topics like environment,
science and technology etc.
vii.
Organization
of Book Quiz.
viii.
Prizes
to students who have borrowed the maximum number of books.
ix.
Establishing
of book clubs.
7. The library should invariably display the
following information:
i. Total no. of books
ii. No. of text books
iii. No. of Reference
books.
iv. No. of general(
fiction and non fiction) books
v. Subject wise list
of books
vi. Class wise list of
fiction and non-fiction available in the library.
vii. No. of
periodicals/magazines available along with their names and periodicity.
Management
of Library
1.
The
librarian will manage the library and the duties of the librarian will include
all that has been stated in the previous sections.
2.
There
shall be a library committee, headed by the Principal and at least 03 teacher
members who have a genuine love for books. The teachers should be one each from
Primary, Secondary and Sr. Secondary classes. The committee would also include
two students to be selected by the Principal from Classes VII to XII. The
Librarian would be the Member-Secretary of the Committee. The Committee will
select books for the library keeping in view the natural interests and needs of
the children, their age group and intelligence. There should also be continuous
renewal of books for which meetings should be held on half yearly basis. The
Library Committee can invite other teachers/students to the meetings for their
advice/suggestion. This committee shall
meet as often as possible but at least once in a month.
3.
Besides
recommending books for the library the Library Committee will also recommend
suitable budgetary provision for the library; develop a general programme of
library service to suit the interest and requirement of different sections of
users; review library rules and formulate new rules for the library; make
recommendations for proper functioning of the library.
4.
All
teachers and students can recommend books for the library for which a
suggestion box should be kept in the library. Suggestions received through this
box shall be placed for consideration of Library Committee.
5.
Besides
books for children, the Committee will also select books for teachers on
various subjects apart from Academics.
6.
For
Primary classes (I to V), class library will be set up. These libraries will be under the charge of
class teachers. The class teacher will
get books from the main library, which will be in accordance with the standard
and interest of the age group of the children of the class concerned. They should be attractively displayed in
lockable shelves and kept in the class. The teacher will issue books to the
children during library period. After these books have been read, another set
would be issued from the main library.
7.
The
Primary teacher would maintain a register regarding issue of books to the
students so that he/she can keep track of the books read and students are not
given books they have already read.
8.
The
selection of books for the class libraries will also be done by a committee
comprising of H.M, librarian, class teacher, two other teachers and two
students who will be nominated by the Principal.
9.
The
class teacher will ensure that every pupil in the class maintains a notebook in
which the name of the book read, its author and a brief account of the content
is recorded.
10.
Non-compliance
of the instructions given above will be considered to be a dereliction of duty
for which suitable action may be initiated against the concerned
Principal/Librarian/Teacher/H.M.
Monitoring and Evaluation of collection and
Services.
Statistics
should be maintained on the following so that they can be used for monitoring
and evaluation.
1.
No. of users.
2.
No and percentage of collection issued on any
given day.
3.
Number of books issued during a stated period.
4.
Average books issued per user per unit time.
5.
Number of recommendations received for purchase of
books per year.
6.
Class wise list of activities conducted in a year
along with number of participants.
7.
Number of new books added per year.
8.
Number of old books weeded out.
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